Glossary

We made up a fair number of these. If the app used a word at you and you had to guess, it's probably on this page, and that's our fault rather than yours.

Workspace. The container for one studio: its jobs, brand, settings, team, and published work. We create yours when you sign in and name it after you, so there is no screen where you make one. Solo and Studio own one. Agency owns one per client. Anyone on any tier can also be a member of somebody else's workspace, so the sidebar switcher is there for everyone, not just Agency. What changes on Agency is the header, which reads Switch workspace and groups the list into Owned and Client.

Job. One shoot. A wedding, an engagement, an elopement, a family session, a brand shoot, a corporate event. Wedding is one of eleven types, so we say job or project when we mean any of them.

Catalog. The pass that reads a job's frames and writes what it can about them: tags, alt text, palette, phase of the day. One pass, not two, and what makes an archive searchable. The button says Start Cataloging.

The Assistant. The AI that writes for you. It ships today, and it works every time you catalog. It writes your captions, your blog copy, your Pinterest descriptions, and your alt text, drawing on the debrief, your brand voice, and the frame in front of it. Chapter 02 of Settings, The Voice, is what it studies first. No chat window to open, nothing to prompt. You catalog, and the copy is there. A separate conversational version, where you would talk to it directly, is not exposed in the app.

The Archive. Every cataloged frame across every job, in one browsable place. Where you go when you want a photograph and don't remember which job it was.

Debrief. The questionnaire you send a client. One hundred and one questions across fourteen sections, from how they met through who to credit. Their answers land against the job and feed everything we write, which is why a job with a finished debrief produces better copy than one without. You can send it before you have a single frame: NEW JOB, then Send the couple their debrief. You can also fill it in yourself. This used to be called the questionnaire.

Film / Digital. A tag on every cataloged frame, set by looking at the photograph rather than at EXIF. It reads grain, color rendering, and tonality, which means it misses on hybrid work where the scans and the digital were edited to match. Two values, and you can change them one at a time or a hundred at once.

Team member. Someone you invite into your workspace to help with the work: a second shooter, an assistant, an associate. You set what they can reach, capability by capability, and billing is never one of them. Studio and Agency tiers only.

Seat. What a tier allows in the way of people. Solo is one, Studio is two, Agency is one operator across many client workspaces. Accepting an invitation does not consume a license seat, by design. A team member signs in with their own account and works inside the owner's workspace under the owner's plan.

Client approver. The one email address per workspace that reviews your own posts before they publish. Blank by default, and blank means nothing you schedule ever waits. Set on CLIENT APPROVER EMAIL in chapter 09 The Team. Separate from the approval mode that governs your team's posts.

Client. The couple or customer whose job you're photographing. They're also the person who approves posts, if you turn approvals on.

Editor. An editor at a publication, at Over the Moon or Style Me Pretty or Vogue. Who receives your submissions, replies to them, and asks for high-res originals. We never call a team member an editor, and if you see us do it, that's a bug worth reporting.

On the Record. A switch on a job, and on the frames inside it. On the record means a publication editor can browse it and ask to use it. Off the record means they can't see it at all. Nothing is on the record until you say so.

Submission. A job packaged for a publication: a selection, a written piece, and vendor credits. It reaches the editor's inbox rather than being an email you write, and their acknowledgment and replies come back to you in the app.

Carousel Studio. Where a set of frames becomes a multi-image Instagram post. A continuous canvas sliced into slides, with brand frames, film overlays and watermarks.

The Lineup. Pinterest's scheduler. Approved pins sit in it and go out on their own at the times you set. Publishing runs on our servers, so your Mac can be shut and pins still go out on time.

Pin variant. Fanning one image across several Pinterest boards over staggered days, so a single photograph works more than once without looking like spam.

Plan credits and BYOK. Plan credits are the AI usage included with your subscription, capped monthly. BYOK is bringing your own Anthropic key instead, which removes the cap and bills you directly. The cap depends on your tier, from 250 a month on Solo to 2,200 pooled on Agency Pro. Plans and seats has the table.

Appcast. The feed the app checks on launch to see whether there's a newer build.

Approval mode. Direct, In-app, or Preview link. A Studio and Agency team control: it decides whether the posts a team member schedules go live on their own or wait for your sign-off. The shipping control sets the workspace default, which is the value copied into new invitations. It isn't an auto-publish switch, and a photographer working alone doesn't set it. Client approvals covers it fully.

Auto-publish. Not a setting, and not something you turn on. Nothing in the app turns it on or off. Pinterest pins you schedule post themselves, fired from our servers whether your Mac is awake or not. Instagram scheduling works the same way and its publishing waits on Meta's verification. If you find an instruction telling you to switch auto-publish on, it's out of date.

Client review link. The no-login page where your clients approve posts. Links are minted on preview.lesarchives.app, one per approval, with the client's own token in the URL. No account needed. On an Agency license, the brand shown on that page is whichever workspace holds AGENCY IDENTITY.

Cloud publishing. How everything scheduled actually goes out. Approved pins are pushed to our servers and fired by a job that runs every minute. Always on, never a setting, and no control for it anywhere in the app. If you find a mention of a "cloud scheduler" you can turn on, it's out of date.

Sizing a photo in a carousel. How a photograph sits in its slide. The Size controls in the element inspector are Height, Width, Width 2x, Fit Slide, and Fill Slide.

Two-slide span. A carousel photo stretched across two slides at the seam. Width 2x, in the Size controls.

High-res request. A publication editor asking for the original of a frame. Approving uploads that one file to a bucket that deletes itself after 72 hours. Otherwise originals never leave your Mac.

Variant strategy. A saved recipe for pin variants: day offsets plus preferred boards.

Smart keywords. SEO phrases we suggest for a Pinterest caption, pulled from that frame's own catalog metadata. They change per image.

Saved filter set. A named combination of Archive filters you can recall in one click. It belongs to you and to this Mac, not to the workspace. Stored in your own preferences on this machine and deliberately kept out of the workspace sync, so an Agency operator's filter habits follow them across every client archive instead of leaking between them. Sign in on a second Mac and you'll need to build them again.

Queue. Frames you've staged for whatever you're doing next: a carousel, the Pinterest lineup, an Instagram slot.

Publication. An outlet you submit to. Fifteen have full profiles in the app, and the field is free text so you can add your own.

Reference documents. PDFs, docs, or links you attach to a job so we have more to write from. On a current build the full text of these travels with every frame we catalog, alongside the debrief.

Digest. The daily or weekly email summarizing what moved. Yours, not your client's.

APNs. Apple Push Notification service. What iPhone notifications will run on once they ship.